This section includes step-by-step directions for
correcting errors and warnings returned by the SOC Error Report. It is
supplemental to the webpage found by clicking on the link at the top right of
the report called SOC - Error Report FAQs (http://www.case.edu/provost/registrar/errorreport.html). To find directions
for correcting a specific error or warning, search for the title in this
section that is identical to the error or warning that must be solved.
This process demonstrates how to resolve the error
"Required Course Component Not Scheduled" on the Schedule of Classes
(SOC) Error Report. This error occurs when a course is composed of more
than one required component and at least one required component is not added to
the schedule. A component is a class format, such as lecture, laboratory,
or recitation. Typically, users forget to schedule the lab or recitation
components of a course. All components of a course need to be scheduled
as another class section of the same course.
For more information on courses with multiple components,
please see the topic "Schedule a Class with Multiple Components" in
this manual.
Procedure
Use this process to resolve the Required Course Component Not
Scheduled error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
Step
|
Action
|
|
7.
|
The Basic Data tab appears.
Note the value that already exists in the Component field for this section.
|
|
8.
|
Note the number of Class Section rows in the Class Sections
header. The error occurred because amongst those sections, a required
component (such as a laboratory or recitation) was not scheduled.
|
|
9.
|
Click the Auto Create
Component button to create a new section with the missing
required component.
|
|
Step
|
Action
|
|
10.
|
A new Class Section row appears on the screen.
Note the value that appears in the Component field.
This component of the course was previously missing, and is required as
defined by the Course Catalog.
|
|
11.
|
Enter the appropriate section number into the Class Section field.
|
|
12.
|
If applicable, create additional sections of this component
to correspond with the already-scheduled components. For example, if
two Lecture sections already exist and require two lab sections, then an
additional lab section must be created.
For additional help on creating multiple-component
sections, please see the Business Process Document "Schedule a Class
with Multiple Components."
|
|
13.
|
This completes the process of correcting the error Required
Course Component Not Scheduled.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Closed Class" in the Schedule of Classes (SOC) Error Report.
This error occurs when the Enrollment Capacity field on the Enrollment Controls
tab is blank or contains the value "0." The Enrollment Capacity
field controls how many students can enroll in a class section. If the
Enrollment Capacity is null or "0," then the class is essentially
closed to enrollment.
If a class is not being offered, then the
appropriate course of action is to either delete the class section or course or
cancel the class section or course. Please see the Schedule of Classes
for Administrative and Departmental Users for more information.
Procedure
Use this process to resolve the Closed Class error on the SOC
Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Search results appear. Select the appropriate class.
Click an entry in the Academic
Career column.
|
|
7.
|
The Basic Data tab appears.
Click the Enrollment Cntrl
tab.
|
|
Step
|
Action
|
|
8.
|
The Enrollment Control tab appears.
Locate the Enrollment Capacity
field. The error occurred because this field is empty or contains the
value "0".
|
|
9.
|
Enter the appropriate enrollment capacity into the Enrollment Capacity field.
|
|
10.
|
Click the Save
button.
|
|
11.
|
This completes the process of correcting the error Closed
Class.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Combined Section Closed" on the Schedule of Classes (SOC) Error
Report. When a course is cross-listed with another course on the Course
Catalog, the class sections of those courses must be combined when they are
scheduled. When cross-listed class sections are combined, an enrollment
capacity for the combined sections must be established. If the Enrollment
Capacity field on the Identify Combined Section screen is blank or contains the
value "0," the class is effectively closed.
For more information on scheduling sections of
cross-listed courses, please see the Schedule of Classes for Departmental Users
manual.
Procedure
Use this process to resolve the error Combined Section Closed
on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Combined Sections
link.
|
|
3.
|
Click the Combined Sections
Table link.
|
|
Step
|
Action
|
|
4.
|
The Combined Sections Table search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
Step
|
Action
|
|
6.
|
The Combined Sections table appears.
Locate the appropriate combined section and click its View Combined Sections link.
|
|
Step
|
Action
|
|
7.
|
Locate the Enrollment Capacity
field in the Room Capacity group box. The error occurred because the
Enrollment Capacity field was empty or contained the value "0".
|
|
8.
|
Enter the appropriate enrollment capacity for this combined
section into the Enrollment Capacity field.
|
|
9.
|
Click the Save
button.
|
|
10.
|
This completes the process of resolving the error Combined
Section Closed.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Combined Sections with Different Meeting Patterns." This error
occurs when the class sections of cross-listed courses are scheduled and
combined, but the meeting patterns do not match. Because combined sections
are taught at the same time and in the same location, their meeting patterns
must be identical. This includes the Facility ID (and Req. Room if
applicable), Pat (Pattern), Mtg Start, Mtg End, day of the week, Class Start,
and Class End fields.
Procedure
Use this process to resolve the Combined Sections with
Different Meeting Patterns error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Search results appear. Select one of the combined sections.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Note the values in the Pat (Pattern)
field and the Mtg Start and Mtg End fields.
|
|
9.
|
Click the Return to Search
button.
|
|
Step
|
Action
|
|
10.
|
Select another of the combined sections from the search
results.
|
|
Step
|
Action
|
|
11.
|
The Meetings tab appears.
Note the values in the Pat (Pattern)
field and the Mtg Start and Mtg End fields.
|
|
12.
|
Click the Return to Search
button.
|
|
Step
|
Action
|
|
13.
|
Look at all sections of the combined section class.
Determine the sections that contain the correct and incorrect meeting
patterns. Proceed to correct the incorrect sections.
Select a section with an incorrect meeting pattern from the
search results.
|
|
Step
|
Action
|
|
14.
|
The Meetings tab appears.
If necessary, select a different value for the Pat (Pattern) field.
|
|
15.
|
Enter the appropriate start time into the Mtg Start field.
|
|
16.
|
Press [Tab] on
your keyboard to refresh the data and update the value in the Mtg End field.
|
|
17.
|
Click the Save
button.
|
|
18.
|
This completes the process of resolving the Combined
Sections with Different Meeting Patterns error.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Multiple Sections of the Same Course Have Time Conflicts" on the
Schedule of Classes (SOC) Error Report. When a course has multiple
components (i.e. lecture plus laboratory and/or recitation), each component has
its own section. If the meeting patterns of the sections conflict, then
the error will appear.
Procedure
Use this process to resolve the Multiple Components of the
Same Course have Time Conflicts error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate class from the search results.
|
|
Step
|
Action
|
|
7.
|
The Basic Data tab appears.
Review the value in the Associated
Class fields of all sections of the course. The Associated
Class field groups class sections into associated groups (for example, one
lecture and one lab).
The error is occurring because there is a time conflict
between one or more class sections in an associated class group.
For additional information on the Associated Class field,
please see the document Schedule a Class with Multiple Components.
|
|
8.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
9.
|
The Meetings tab appears.
Make sure that the first section of the class is active on
the screen. All sections of the class will have to be examined for the
Time Conflict error, and it's best to start by looking at the first section
of the first associated class group.
|
|
10.
|
Note the contents of the Pat
(Pattern) and Mtg Start and Mtg End fields on the first section.
|
|
11.
|
Determine the number of rows on the Meeting Pattern
header. If there is more than one row, click the Show Next Row button
to view the second Meeting Pattern.
|
|
12.
|
On the Class Sections header, click the Show next row button.
|
|
Step
|
Action
|
|
13.
|
Review the Pat, Mtg Start, and Mtg End fields as in the
previous steps. Check for any additional Meeting Patterns for this
section and review the fields on that Pattern as well.
|
|
14.
|
Once the time conflict causing the error is discovered,
make changes to the Pat, Mtg Start, and/or Mtg End times as
appropriate.
|
|
15.
|
Click the Save
button.
|
|
16.
|
This completes the process of resolving the Multiple Components
of the Same Course have Time Conflicts error.
End
of Procedure.
|
This process demonstrates how to resolve the error
"At Least One Instructor Must Have Grade Approval Access" on the
Schedule of Classes (SOC) Error Report. This error occurs when there is
at least one instructor with "Primary Instructor" listed in the Role
field, and that instructor does not have the ability to approve grades
submitted through the Grade Roster found in the Faculty Center. The
reason for this error can be one of the following:
1. The chosen instructor has the value "Grade" in
the Access dropdown list.
2. The instructor listed on the class section has a blank in
the Access dropdown list because he/she was not added to the Instructor/Advisor
table following the conversion of data from the legacy system to the SIS.
This process demonstrates how to update the Access
dropdown list on the Meetings tab so that an instructor can issue and approve
grades for his or her class. If an instructor record must be added to the
class section, please see the business process document "Change or Add
Instructor" in the Schedule of Classes for Administrative and Departmental
Users guide.
Procedure
Use this process to resolve the At Least One Instructor Must
have Grade Approval Access error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate class from the search results.
|
|
Step
|
Action
|
|
7.
|
The Basic Data tab appears.
If there is more than one section of this course, locate
the section indicated on the report that is missing an instructor with
Approval access.
Click the Show next row
button to move between class sections.
|
|
8.
|
Click the Meetings
tab.
|
|
Step
|
Action
|
|
9.
|
Locate the Instructor Role
and Access dropdown boxes in the
Instructors for Meeting Pattern group box. If the Instructor Role field
contains the value Primary Instructor, but the Access field is empty, then
this is the section that is causing the error. At least one Primary
Instructor must have Approve chosen in
the Access dropdown list.
|
|
10.
|
Determine the appropriate instructor to receive Approve
access. If necessary, add an instructor to the section.
Click on the Access dropdown
list.
|
|
11.
|
Click the Approve
list item.
|
|
12.
|
Click the Save
button.
|
|
13.
|
This completes the process of resolving the At Least One
Instructor Must Have Grade Approval Access error.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Course Topic Not Scheduled" on the Schedule of Classes (SOC) Error
Report. This error occurs when a course contains Topics at the Course
Catalog level that have not been indicated on its class sections.
Procedure
Use this process to resolve the Course Topic Not Scheduled
error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears,
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
Step
|
Action
|
|
7.
|
The Basic Data tab appears.
Locate the Class Topic group box. The Course Topic ID field is empty. This is
the cause of the error received on the SOC Error Report.
|
|
8.
|
Click the Look up Course Topic
ID button.
|
|
9.
|
All course topics associated with the course at the Course
Catalog level appear. Select the appropriate course topic for the term
from the search results.
|
|
Step
|
Action
|
|
10.
|
Click the Save
button.
|
|
11.
|
This completes the process of resolving the Course Topic
Not Scheduled error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Meeting Pattern Not Scheduled" on the Schedule of Classes (SOC)
Error Report. This error occurs when a class section's Pat (Pattern)
field is blank. The Pat field establishes the days of the week when the
class takes place and also coordinates with the Astra scheduling system.
Procedure
Use this process to resolve the Meeting Pattern Not Scheduled
error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate class from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Meeting Pattern group box. The Pat (Pattern), Mtg
Start and Mtg End fields
are empty. This is the cause of the Meeting Pattern Not Scheduled
Error.
|
|
9.
|
Click the Look up Pat
button.
|
|
10.
|
Meeting patterns appropriate to the course's career
appear. Select the appropriate meeting pattern from the search results.
|
|
Step
|
Action
|
|
11.
|
The appropriate days of the week are checked off in the
Meeting Pattern group box.
|
|
12.
|
Enter the appropriate start time for the class into
the Mtg Start field. For
example, enter "9a" for
9:00am.
|
|
13.
|
Press [Tab] on
your keyboard.
|
|
14.
|
A value appears in the Mtg End
field. It reflects the approximate end time for the class based on the
value selected in the Pat field.
For example, a class that takes place three days a week in
the Undergraduate career typically lasts 50 minutes; subsequently, the value
in the Mtg End field for that class would be 50 minutes later than he value
in the Mtg Start field.
|
|
15.
|
Click the Save
button.
|
|
16.
|
This completes the process of resolving the Meeting Pattern
Not Scheduled error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Class Has Meeting Times but No Days" on the Schedule of Classes
(SOC) Error Report. This error occurs when there are no days selected on
the Meeting Pattern of a class. If a Meeting Pattern has the value
"TBA" in the Pat (Pattern) field, the error will not occur.
Procedure
Use this process to resolve the Class Has Times Assigned but
No Days error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate class from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Meeting Pattern group box and the Pat (Pattern) field. The error occurred
because this field is empty, and consequently, the appropriate days of the
week are not checked.
|
|
9.
|
Click the Look up Pat
button.
|
|
10.
|
Meeting pattern values appear that are appropriate to the
course's academic career. Select the appropriate meeting pattern from
the search results.
|
|
Step
|
Action
|
|
11.
|
The appropriate days of the week are checked based on the
value selected in the Pat (Pattern)
field.
|
|
12.
|
Click the Save
button.
|
|
13.
|
This completes the process of resolving the Class Has Times
Assigned but No Days error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Class Has Days Assigned but No Times" on the Schedule of Classes
(SOC) Error Report.
Procedure
Use this process to resolve the Class Has Days Assigned but
No Times error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Meeting Pattern group box and the Mtg Start and Mtg
End fields. The error occurred because the Mtg Start and/or
Mtg End field is blank.
|
|
9.
|
Enter the appropriate class start time into the Mtg Start field.
|
|
10.
|
Press [Tab] on
your keyboard.
|
|
11.
|
The value in the Mtg End
field defaults based on the value selected in the Pat (Pattern) field.
If necessary, change the value in the Mtg End field.
|
|
12.
|
Click the Save
button.
|
|
13.
|
This completes the process of resolving the Class Has Days
Assigned by No Times error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Class Does Not Have an Instructor Assigned" on the Schedule of
Classes (SOC) Error Report. This error occurs when a class section
does not have at least one instructor with "Primary Instructor"
indicated in the Role field.
Procedure
Use this process to resolve the Class Does Not Have an
Instructor Assigned error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Instructors for Meeting Pattern group box and
the ID field. The error occurred
because the ID field is blank.
|
|
9.
|
Click the Look up ID
button.
|
|
10.
|
The Look Up ID search screen appears.
Enter the appropriate academic organization code for the
course into the Academic Organization field.
|
|
11.
|
Click the Look Up
button.
|
|
12.
|
All instructors and grading proxies for the academic
organization appear. Select the appropriate instructor from the search
results.
|
|
Step
|
Action
|
|
13.
|
The instructor's name, Instructor Role, and grade Access
default into the appropriate fields.
|
|
14.
|
Click the Save
button.
|
|
15.
|
This completes the process of resolving the Class Does Not
Have an Instructor Assigned error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Final Exam Flags Differ for Same Course" on the Schedule of Classes
(SOC) Error Report. This error occurs when the sections of cross-listed
courses have different values in the Final Exam field.
Procedure
Use this process to resolve the Final Exam Flags Differ for
the Same Course error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Final Exam dropdown
box and note its contents.
|
|
9.
|
Click the Return to Search
button.
|
|
Step
|
Action
|
|
10.
|
Select another offering of the cross-listed course from the
search results.
|
|
Step
|
Action
|
|
11.
|
Note the contents of the Final
Exam field.
Repeat the process of reviewing the Final Exam fields of
all scheduled sections of the cross listed course. Decide on the value
to be placed in the Final Exam field: either Yes or No.
|
|
12.
|
Access a section that requires the Final Exam field to be
updated.
Click the Final Exam dropdown
list.
|
|
13.
|
Select the appropriate list item.
|
|
14.
|
Click the Save
button.
|
|
15.
|
Repeat the process of updating the Final Exam field for all sections of the
cross-listed course that require updating.
|
|
16.
|
This completes the process of resolving the Final Exam
Flags Differ for the Same Course error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"All Offerings of Course Not Scheduled" on the Schedule of Classes
(SOC) Error Report. This error occurs when a cross-listed course is
scheduled for a term, but other courses in the cross-listing are not.
Procedure
Use this process to solve the All Offerings of a Course Not
Scheduled error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Begin by running and reviewing the SOC Cross Listed Course
Sections Report. See the business process guide "SOC Cross-Listed
Report" for directions.
If the SOC Error Report has returned the error "All
Offerings of a Course Not Scheduled," then there is at least one
cross-listed course in a group of courses that has not been added to the
schedule for the term. This course must be added to the schedule before
it can be combined with a course that already exists. The Cross-Listed
Course Sections Report displays the courses that are already scheduled as
well as those that are not scheduled.
|
|
2.
|
In the SIS, click the Curriculum
Management link.
|
|
3.
|
Click the Schedule of Classes
link.
|
|
4.
|
Click the Schedule New Course
link.
|
|
Step
|
Action
|
|
5.
|
The Schedule New Course search screen appears.
Enter the appropriate term code into the Term field.
|
|
6.
|
Click the Search
button.
|
|
7.
|
All courses that are active in the Course Catalog for the
academic organization appear. Select the course that is not yet
scheduled as indicated on the Cross-Listed Report.
|
|
Step
|
Action
|
|
8.
|
The Basic Data tab appears.
Enter the section number into the Class Section field. The section numbers
of cross-listed courses must be the same. Consequently, if one section
100 already exists, then this class section must also be 100.
|
|
9.
|
Press [Tab] on
your keyboard.
|
|
10.
|
The Associated Class
field defaults to the section number.
|
|
11.
|
If applicable, enter a Course
Topic ID.
|
|
12.
|
Click the Meetings
tab.
|
|
Step
|
Action
|
|
13.
|
Refer back to the Cross-Listed Report to determine the
meeting information for the already-scheduled cross-listed course.
|
|
Step
|
Action
|
|
14.
|
Enter the appropriate values in to the Pat (Pattern), Mtg
Start, Mtg End, and
Instructor ID fields for this class
section. Select the appropriate value for the Final Exam dropdown list, as well.
|
|
15.
|
If the Facility ID field is entered on the already
scheduled section of the cross-listed course, leave the Facility ID field on the current section
blank.
|
|
16.
|
Click the Save
button.
|
|
17.
|
From the main menu, click the Combined Sections link.
|
|
18.
|
Click the Combined Sections
Table link.
|
|
Step
|
Action
|
|
19.
|
The Combined Sections Table search screen appears.
Enter the appropriate term code into the Term field.
|
|
20.
|
Click the Search
button.
|
|
21.
|
The Combined Sections Table appears.
Review the table to locate a row indicating that a record
has already been created for the cross-listed course.
If no record exists, create a new row for the combined
section by clicking the Add new row button.
|
|
Step
|
Action
|
|
22.
|
Enter an appropriate description for the cross-listed
courses that will be combined into the Description field.
|
|
23.
|
Press [Enter]
on your keyboard.
|
|
24.
|
The contents of the Description field default to the Short Description field.
|
|
25.
|
Click the Save
button.
|
|
Step
|
Action
|
|
26.
|
A new link appears. Click the View Combined Sections link.
|
|
27.
|
The Identify Combined Sections screen appears.
Click the Combination Type dropdown
list.
|
|
28.
|
Select the appropriate combination type list item: Cross Subject, Within
Subject, or Both.
|
|
29.
|
Enter the total enrollment capacity for the combined
sections into the Enrollment Capacity field.
|
|
30.
|
Click the Look up Class Nbr
button.
|
|
31.
|
Select a cross-listed section of the course from the search
results.
|
|
32.
|
Click the Add a new row
button.
|
|
Step
|
Action
|
|
33.
|
Click the Look up Class Nbr
button.
|
|
34.
|
Select another cross-listed section of the course from the
search results.
|
|
35.
|
Select as many sections of the cross-listed course as
necessary to resolve the error.
|
|
Step
|
Action
|
|
36.
|
Click the Save
button.
Run the Cross-Listed Report once more to ensure that all
section of the cross-listed course have been scheduled and combined.
|
|
Step
|
Action
|
|
37.
|
When all errors have been fixed, the Cross Listed Course
Sections report will no longer display errors.
|
|
38.
|
This completes the process of resolving the All Offerings
of a Course Not Scheduled error on the SOC Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Dynamically Dated Sessions Require Assignment of Meeting and
Facility" on the Schedule of Classes (SOC) Error Report. This error
occurs when a course that is scheduled during a dynamically dated session is
not given a value in the Pat (Pattern) or Facility ID field of the Meeting
Pattern group box.
Procedure
Use this process to resolve the error Dynamically Dated
Sessions Require Assignment of Meeting and Facility on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate course from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Meeting Pattern group box and the Pat (Pattern) field. The error occurred
because this field is blank.
|
|
9.
|
Click the Look up Pat
button.
|
|
10.
|
Meeting Pattern values appear based on the Academic Career
of the course. Select the appropriate meeting pattern for the class.
|
|
Step
|
Action
|
|
11.
|
Enter the appropriate start time for the class into
the Mtg Start field.
|
|
12.
|
Press [Tab] on
your keyboard.
|
|
13.
|
The value in the Mtg End
field defaults based on the value selected in the Pat field and can be
changed if necessary.
|
|
14.
|
Click the Look up Facility ID
button.
|
|
15.
|
Select the appropriate building and/or room from the search
results.
|
|
Step
|
Action
|
|
16.
|
Click the Save
button.
|
|
17.
|
This completes the process of resolving the Dynamically
Dated Sessions Require Assignment of Meeting and Facility error on the SOC
Error Report.
End
of Procedure.
|
This process demonstrates how to resolve the error
"Combined Sections Have Different Instructors" on the Schedule of
Classes (SOC) Error Report. This error occurs when the instructors
indicated on the class sections of a cross-listed course differ between
individual courses.
Procedure
Use this process to resolve the Combined Sections with
Different Instructors error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Search results appear. Select one of the combined sections.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Note the instructor's name and EmplID in the ID field in the Instructors for Meeting Pattern
group box.
|
|
9.
|
Click the Return to Search
button.
|
|
Step
|
Action
|
|
10.
|
Select another of the combined sections from the search
results.
|
|
Step
|
Action
|
|
11.
|
The Meetings tab appears.
Note the instructor's name and EmplID in the ID field of
the Instructors for Meeting Pattern group box of this section.
|
|
12.
|
Click the Return to Search
button.
|
|
Step
|
Action
|
|
13.
|
Look at all sections of the combined section class.
Determine the sections that contain the correct and incorrect
instructors. Proceed to correct the incorrect sections.
Select a section with an incorrect instructor from the
search results.
|
|
Step
|
Action
|
|
14.
|
The Meetings tab appears.
In the Instructors for Meeting Pattern group box, click the
Delete row button to remove the
incorrect instructor record.
|
|
15.
|
Enter the EmplID of the correct instructor into the ID field, or click the Look up ID button to search for the instructor.
|
|
16.
|
The instructor's information appears. Confirm that
this is the correct instructor for all combined sections of the course.
|
|
17.
|
Click the Save
button.
Repeat the process of updating the instructor record on
every section of the combined course that lists the wrong instructor.
|
|
18.
|
This completes the process of resolving the Combined
Sections with Different Instructors error.
End
of Procedure.
|
This process demonstrates how to resolve the
warning "Class Meets Outside of Standard Meeting Pattern" on the
Schedule of Classes (SOC) Error Report. This warning appears on the Error
Report when a class section's start and end times lie outside of the standard
meeting patterns as approved by the Board of Trustees. This situation may
occur because the class time was entered incorrectly, or because the department
is utilizing a valid non-standard meeting pattern for the class.
Users who receive this warning on the Error Report
need to check the indicated class section and meeting pattern to confirm that
the time is correct. If the contents of those fields are correct, classes
scheduled by departments in the College of Arts and Sciences and School of
Engineering must be approved for the non-standard meeting pattern.
College of Arts and Sciences - contact Cynthia
Stilwell (cynthia.stilwell@case.edu)
School of Engineering - contact Kathleen Ballou
(kathleen.ballou@case.edu)
Procedure
Use this process to resolve the Meeting Pattern Not Scheduled
error on the SOC Error Report.
|
Step
|
Action
|
|
1.
|
Click the Curriculum Management
link.
|
|
2.
|
Click the Schedule of Classes
link.
|
|
3.
|
Click the Maintain Schedule of
Classes link.
|
|
Step
|
Action
|
|
4.
|
The Maintain Schedule of Classes search screen appears.
Enter the appropriate term code into the Term field.
|
|
5.
|
Click the Search
button.
|
|
6.
|
Select the appropriate class from the search results.
|
|
7.
|
The Basic Data tab appears.
Click the Meetings
tab.
|
|
Step
|
Action
|
|
8.
|
Locate the Meeting Pattern group box. Review the Pat (Pattern), Mtg
Start and Mtg End fields.
|
|
Step
|
Action
|
|
9.
|
Confirm that the value in the Pat
(Pattern) field is entered correctly. If it is not, click the Look up Pat button and select the appropriate
pattern from the search results.
|
|
Step
|
Action
|
|
10.
|
Often times, the "Class Meeting Scheduled Outside of
Standard Meeting Patterns" warning appears because the Mtg Start field contains the abbreviation for
the wrong half of the day (AM or PM). If this is the problem, simply
change the abbreviation.
|
|
11.
|
Press [Tab] on
your keyboard.
|
|
Step
|
Action
|
|
12.
|
The Mtg End field is
updated with the correct abbreviation.
|
|
Step
|
Action
|
|
13.
|
Click the Save
button.
|
|
Step
|
Action
|
|
14.
|
This completes the process of resolving the issue that
caused the warning "Class Meeting Scheduled Outside of Standard Meeting
Pattern" on the SOC Error Report.
End
of Procedure.
|
