Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Contracts and Agreements
Description
Documents obligations under contracts, leases, and other agreements between units and outside parties, including creative services (photography, graphic design, works of art, etc.) commissioned by units, including
Development and acceptance of contracts and agreements
Monitoring of compliance with contract provisions
Confidential Information Present
Lawyer-client privilege
Office of Record
Units managing contracts
Office of General Counsel
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Creative services contracts: Keep while active, then transfer to University Archives for review.
Contract drafts
Executed contracts and agreements
Supporting materials and reports
Compliance-monitoring documents
Related correspondence and email
All other contracts: Keep 15 years after completion, then destroy. Destroy by shredding or file wiping if confidential information is present.
Contract drafts
Executed contracts and agreements
Supporting materials and reports
Compliance-monitoring documents
Related correspondence and email
Notes
This schedule does not include contracts related to real estate transactions or building construction, renovation, or demolition.
Effective Date
December 2006
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
