Preferred Hotel Programs

For information on local Cleveland-area hotel discounts, please go to our Visiting Case page.

To book with a specific CWRU preferred hotel partner, choose from one of the following:

For direct bill to CWRU accounts, contact Traveline or Flite II Travel for reservations. To book directly, enter the three-digit "CWR"  code in the corporate / promotion field of the Sherry-Netherland website. Info on CWRU rates »
Wyndham Worldwide - Save 10% at Wyndham and 15% with allied hotel brands. Click here to search for a Wyndham Group property with the CWRU rate. Click here for more info on the wide assortment of Wyndham hotel brands.

Starwood Preferred Business Program »

CWRU account number (SET) 53807

Rates starting at $179/night in Denver that include complimentary wi-fi, bottled water, and car service (within three miles). Contact Theresa Navin directly for reservations at (303) 228-1100.
Use the CWRU corporate rate code (EACWU ) to receive an additional 8% discount from the lowest available rack rate. Make reservations at the Extended Stay America website here or call 800.804.3724. Learn more and get a free night here.


To view Cleveland-area CWRU partner hotels and rates, click here.

To book using CWRU's, please visit the CWRU Hotel Reservation Program page.


Preferred Car Rental and Car Service Vendors

CWRU has negotiated preferred vendor pricing with the following:

Value, guaranteed on-time performance, and global coverage for care hire service. . Use the CWRU corporate code for an additional 5% off. View discount code and reservation instructions »

CWRU Contract ID: (business) XZ39074. (leisure) XZ39075

Enter "cas" when prompted on Enterprise site when applying rate code..

NB: Renter responsible for insurance coverage on leisure rentals.

Students (18 years+), faculty, and staff rent hourly from pre-positioned vehicles in the Veale and Severance garages. CWRU Contract ID: (business) XZ39074. (personal) XZ39075 Learn more about membership »

Contact Michael Kurutz at Case Travel Services to get upgraded Emerald Club status for Case frequent travelers: 216-368-6092.
CWRU Contract ID: (business) XZ39074. (leisure) XZ39075

NB: Renter responsible for insurance coverage on leisure rentals.

If any of the above-listed agencies are not an option, the following rental car companies also offer a corporate rate:


     CWRU Contract ID Z098413; Make Avis reservation


Rental Insurance

For proof of insurance when renting or leasing a vehicle within the United States and Canada during 2014-15 on behalf of CWRU, please download, print, and keep the following information card on hand:
PDFCWRU Insurance Card (2014-15)


Mileage Allowances

Case policy is to mirror the Internal Revenue Service mileage allowance recommendations currently in effect. The allowance covers all automobile related costs including gasoline, insurance, and maintenance. Toll charges and parking fees, when supported by receipts, are reimbursable in addition to the mileage allowance.

2015 Mileage Allowances

56 cents/mile (2014)

57.5 cents/mile (2015)



Meal Allowances

The actual cost of meals, including taxes and tips, while on business is reimbursable. Receipts are required if the total cost of a meal exceeds the University meal allowance. CWRU has chosen a standard meal allowance for all travel when receipts are not available.

Meal Allowance Chart

Breakfast: $10.00
Lunch: $12.00
Dinner: $26.00

NOTE: The meal allowance is not a per diem; it assumes actual expenses have been incurred.
For more information, please visit the CWRU Travel Policy page.

Frequent Flyer Programs

Participation in the various airlines' corporate rewards programs allows the university to earn rewards which can be used to contain costs. In addition, the traveler will continue to earn the individual benefits associated with these programs.

United's PerksPlus Program

Case Western Reserve University is now participating in United Airline's PerksPlus program for small, medium, or large companies! As a RewardOne member, both the traveler and the university can earn travel rewards when flying United. You earn frequent flyer miles toward your own travel rewards on United and CWRU will also accumulate points. The corporate points will be used to reduce the university's overall air travel spend. If you are not already a United MileagePlus member, please enroll by visiting this link.

To support the PerksPlus program, provide your MielagePlus number to the Case Travel Office ( Be sure to use it when booking through a preferred agency and include it with every university travel reservation on United Airlines.