| Note: Click on any title to link to the complete travel policy information. |
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| Information regarding Cleveland area travel |
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| Automobile Rental Discount Arrangements |
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| Enterprise |
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| Case has negotiated a preferred vendor arrangement with Enterprise Rental Car. |
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Enterprise Account Information |
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If Enterprise is not an option, the following rental car companies also offer a corporate rate:
Agency Identification #
Avis AWD #A 944700
Budget
T 774096
Hertz CDP ID# 81630
National RECAP #5005468 |
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| Proof of insurance when renting or leasing vehicles on behalf of the
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Case User ID Required |
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| Mileage Allowance |
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| Case policy is to mirror the Internal Revenue Service mileage allowance presently in effect. The allowance covers all automobile related costs
including gasoline, insurance, and maintenance. Toll charges and parking
fees, when supported by receipts, are reimbursable in addition to the
mileage allowance. Quick guide:
For travel after July 1, 2008
Beginning July. 1, 2008, the IRS standard mileage rates for the use of a car (including vans, pickups or panel trucks) will be:
58.5 cents per mile for business miles driven
The new rate for business miles compares to a rate of 50.5 cents per mile for the first half of 2008. The university policy is to reimburse at the IRS rate.
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| Meal Allowance |
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| The actual cost of meals, including taxes and tips, while on business is reimbursable. Receipts are required if the total cost of a meal exceeds- the University meal allowance. CASE has reviewed the ten most traveled cities and has chosen a standard meal allowance for all travel when receipts are not available. This breaks down to: |
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Breakfast |
$10.00 |
Lunch |
$12.00 |
Dinner |
$26.00 |
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| NOTE: The meal allowance is NOT a per diem; it assumes actual expenses have been incurred. |
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| Hotel Travel Policy |
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Local Hotel Discounts
Travelers should always ask for corporate or academic rates when making hotel arrangements with these or other hotels |
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Online Hotel Reservation Program
The Travel Office is pleased to announce the new Case Western Reserve University Hotel Reservation Program. Offered through our new partner, Hotels.com, this new program makes booking hotel rooms quick and easy and is available to all employees using a personal credit card or T&E card.
- Click on the link Online Hotel Reservations below
- Click on the Sign Up button
- You need to enter only your Case email address, phone number and EMPLID. Then, create a password and you’re all set. It really takes just minutes
If you are a Travel Arranger
- Check the box at the bottom of the Sign Up page
- Then click the button My CWRU Hotel Home Page
- Then click the button Modify My Profile and create your list of Travelers. Remember, you will only be able to add Travelers to your list once they have already signed up for the program.
For more information about this exciting new program, check out the Frequently Asked Questions at https://www.booksmarttravel.com/cwru/FAQs.aspx. And please feel free to contact the Travel Office at travel@case.edu.
We hope you find our new Hotel Reservation Program convenient and helpful and we look forward to hearing what you think. . Incidentally, the program is also available for your personal travel, as well as for alumni, students, family members and friends. |
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| Online Hotel Reservations |
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Frequent Flyer Programs
Participation in the various airlines' corporate rewards programs allows
the university to earn rewards which can be used to contain costs. In
addition, the traveler will continue to earn the individual benefits
associated with these programs
Continental Airlines' RewardOne Program
Case Western Reserve University is now participating in Continental
Airlines' RewardOne program for small, medium, or large companies! As a
RewardOne member, both the traveler and the university can earn travel
rewards when flying Continental. You earn frequent flyer miles toward
your own travel rewards through Continental's award-winning OnePass
frequent flyer program and Case will also accumulate points. The
corporate points will be used to reduce the university's overall air
travel spend. If you are not already a OnePass member, please enroll in
Continental's OnePass Rewards program by clicking on the following site:
https://www.continental.com/acct/penroll.asp
To support the RewardOne program, provide your OnePass number to the
Case Travel Office (travel@case.edu). Be sure to use it when
booking through our preferred agencies, http://www.continental.com, and include it with every university travel reservation on Continental Airlines.
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